The Enfield Society
The law about how we manage your personal information is changing in May 2018. In this section we explain what we do to make sure your information is kept safely and only used for proper purposes.
We record the contact details of members of the Society so that we can administer the Society properly and communicate with them. We may also record contact details of non-members if they attend events such as coach trips.
The law allows us to use your personal information in these ways because:
Providing the information required by our application form is an essential part of your contract of membership. As a matter of law you cannot be a member of the Society unless you provide us with your name and address.
We will not communicate your personal information to anyone outside the Society unless you agree or we are legally required to do so. You should be aware that
We send you by post our quarterly newsletter, and any information we are legally required to give you. If you have agreed that we can contact you by email we may do so. This may include sending you news and updates about the Society and its activities. If you would like us to stop sending you this material, you can tell us to do so at any time.
We are required by law to keep your name and address in our register of members for a period of ten years after you cease to be a member. If your subscription is gift-aided, we also need to keep details relevant to HMRC for so long as HMRC is entitled to raise enquiries about the Society’s tax affairs (normally 7 years after the end of the tax year in which you made your last subscription). We destroy any other information we have about you one year after you cease to be a member.
The law gives you various rights regarding your personal information. These depend on the circumstances, but may include the right to ask us to give you access to the information we have about you, to tell us to correct, delete or transfer this information, or to restrict or object to our use of it. If you would like to discuss or exercise any of these rights, please contact us.
The body responsible for managing your information is
The Enfield Society
2 Parsonage Lane
The Society is registered in England and Wales as a company limited by guarantee (no 312134), and as a charity (no 276451). You can contact us at the above address, by leaving a message on 020 8363 9495, or by emailing the Secretary at firstname.lastname@example.org
If you think that we have not dealt properly with any concern you have, you can complain to the Information Commissioner's Office at www.ico.org.uk.
The information given above may change to reflect changes in the law or our own practice. We will not, however, make any use of your personal information which is inconsistent with the purpose for which it was obtained unless you have agreed to our doing so.
Text last updated: May 2018
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